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Factors to consider when choosing Software

Posted On: Nov 24, 2014

Software has made life easier; we desire to put software in place to take care of most of our business needs. However there is always only one solution that will best fit your business and to find that one solution, here are few factors to consider.

With the multitude of options available for making business operations lot easier using software and information technology, it is getting more and more difficult to come to a decision in choosing one that will best fit all the needs and requirements without hurting the budget. Below listed points will greatly help in making the same decision without any hassle.

1. An estimation of Investment v/s ROI

Investment in software will definitely help reap the profits, however different software can render a different degree of returns. A complex software which may be very efficient, but not very user friendly will not be able to increase productivity because employees will spend more time in understanding the software rather being able to use it. Hence it is important to first do an analysis of investment in software against the returns on investment. Software investment not only includes the initial purchase and implementation cost, However over the course of software usage, there will be times when the software requires maintenance, at other times you may require assistance with the software, the total investment includes support and maintenance costs as well.

2. Subscription or License limitations

If you are uncertain about the number of licenses you may need, or even if you know the numbers, but you are expecting a growth in personnel, the money that you may spend in total number of licenses may sometimes be equivalent to the cost of software development in-house. Consider contacting an adept IT Services company to provide in-house software development. This way you can have the ownership of the entire software application and without any restrictions on usage.

3.  Business requirements v/s Software features

Large software packages that contain enormous features may look very interesting, however looking at the budget aspects, that software may not fit, as your business may require only some features of that software. Custom software with only required features will be a good idea and the best part is that your budget can easily accommodate the cost of custom software development.

4. Software Credibility

Free software that comes from an unknown source may greatly affect your IT infrastructure; it may contain hidden files that can negatively affect the operations instead of aiding productivity. It is always advisable to buy software from an established software organization or IT Services Company. Also, purchased software has a better program quality, it is rigorously tested and thus free of errors as opposed to free software which may fail anytime during business operations.